Job Details

2600 Maxwell Way, Fairfield, CA 94534, USA

Job Description

Posted Monday, March 24, 2025 at 10:00 AM

Position Summary:

Key Responsibilities:

• Receive, review, and process invoices (trade and non-trade) in Business Central (BC) and Concur, ensuring accurate coding and approval routing.
• Verify invoice details, including purchase orders (POs), receipt of goods, and contract terms before processing payments.
• Match invoices to purchase orders and receipts, identifying and resolving discrepancies in collaboration with Procurement.
• Ensure vendor payments are made in accordance with agreed-upon terms, preventing late fees and maintaining strong supplier relationships.
• Prepare and post accounts payable journal entries as part of the monthly closing process.
• Assist in balancing and reconciling the AP ledger to ensure financial accuracy.
• Maintain and update vendor records, ensuring accuracy in payment details, tax information, and payment terms.
• Respond to vendor inquiries and resolve payment issues within a 48-hour turnaround goal.
• Assist in identifying and preventing duplicate payments or fraudulent vendor activity.
• Work closely with Procurement to track vendor compliance, ensuring accurate order fulfillment and timely chargebacks for incorrect or damaged shipments.

Financial Reporting & Cash Flow Support:

• Assist in the preparation and review of the AP aging report, ensuring outstanding invoices are addressed and payments are scheduled appropriately.
• Support month-end closing activities, including AP accruals and financial reporting.

Process Improvement & Compliance:

• Follow AP policies and procedures, ensuring compliance with internal controls and financial regulations.
• Support initiatives to streamline AP workflows and improve invoice processing turnaround time.
• Stay up to date on industry best practices and trends in accounts payable.
• Assist in maintaining compliance with local, state, and federal regulations, including tax-related AP functions.

Collaboration & Cross-Functional Support:

• Work with the Accounting team to ensure smooth month-end close and financial reporting accuracy.
• Support Procurement and Warehouse teams in resolving purchase order and receiving discrepancies.
• Assist with financial audits, providing necessary AP documentation as required.

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent work experience).
• 4+ years of experience in Accounts Payable or a similar accounting function.
• Proficiency with ERP systems (Business Central preferred) and Concur.
• Strong attention to detail and ability to identify and correct discrepancies in financial records.
• Knowledge of GAAP principles and AP best practices.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills with the ability to handle vendor inquiries and payment issues effectively.
• Experience in manufacturing or CPG (Consumer Packaged Goods) industry is a plus.

At Calbee America Inc., we believe great snacks start with great people. As part of the globally recognized Calbee Group, we are a fast-growing leader in the snack industry, crafting innovative, high-quality products made from nature's best ingredients.

Our success is built on collaboration, creativity, and a shared passion for excellence. We foster a culture where every team member's contributions matter—where bold ideas are encouraged, growth is supported, and teamwork drives success.

As we work toward becoming a $500-million company, we're looking for talented individuals who are ready to make an impact. Whether you're passionate about quality, operations, innovation, or leadership, you'll find opportunities to learn, grow, and thrive in an environment that values respect, integrity, and care.

Calbee North America is an equal opportunity employer dedicated to a policy of non-discrimination in employment on the basis of race, color, age, sex, religion, national origin, disability, veteran status, citizenship, ancestry, genetic information, sexual orientation, gender identity, marital or familial status or any other legally protected status.

2600 Maxwell Way, Fairfield, CA 94534, USA