Job Details

Overview

Under the Division of Student Affairs, the Student Activities Administrative Coordinator is responsible for overseeing the day-to-day administrative operations in the Office of Student Activities. The Administrative Coordinator will serve as the in-house expert of TUConnect and be a valuable asset to the student activities team. They will report to the Director of Student Activities.

Responsibilities

1. Operational Coordination

• Serve as main point person in Campus Groups/TUConnect regarding assistance, updates, and service desk issues.
• Oversee the daily workout and lactation rooms, marketplace, as well as the annual locker sign-ups in TUConnect.
• Oversee the day-use operation of the Truett Hall Lockers
• Coordinate the Day of Service Event with local non-profits for fall orientation.
• Assist in scheduling and coordination of the master calendar, committee, and website.
• Offer in-house monthly trainings for students, staff and faculty regarding TUConnect.

1. Record Keeping and Data Management

• Create and utilize feedback of student activities to increase attendance, better events and maximize campus efforts.
• Ensure accurate entry of user data into TUConnect.
• Assist in the budget/purchasing process for the department, such as budget transfers and purchase orders.

1. Administrative and Program Support

• Arrange facilities, technology, and catering orders for student activities.
• Create room reservations via the EMS reservation platform for OSA events.
• Communicate regarding TUConnect outages, trainings, and any other issues that may arise.

Periodic Tasks:

• Participate in university major events such as, but not limited to, new student orientation, commencement, Club Day, End of Year Celebrations, and other programmatic events relevant to student activities.
• Serve as a designated Clery Act Campus Security Authority (CSA) and a Responsible Employee under the Clery Act and Title IX Regulations.
• Contribute to the overall success of the university by performing all other duties as assigned by the Director of Student Activities.
• Must be able to work flexible hours, if necessary, some evenings and Sundays.

Qualifications

Required Qualifications:

• Associate's degree

• Minimum of 1 year of experience in office management, preferably within a healthcare or educational setting.

• Proficiency in office software applications (e.g., Microsoft Office Suite)

• Strong organizational, multitasking, and time management skills.

• Excellent interpersonal and communication skills, with a focus on customer service.

• Ability to maintain confidentiality and exercise discretion in handling sensitive information.

• High level of conceptual and organization s skills; must be detail-orientated and accurate.

Preferred Qualifications:

• Bachelor's degree

• Familiarity with an electronic student engagement platform (i.e., Campus Groups/Modern Campus/Campus M) is preferred.

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

• Ability to create and maintain collaborative and productive work relationships

• High level of conceptual and organizational skills; must be detail-oriented and accurate

• Demonstrated experience working independently on complex, ongoing projects with minimal supervision.

• Strong interpersonal skills and enthusiasm working with diverse populations

• Commitment to affirmative, appreciative, and timely responses to student inquiries and needs

Maximum Salary

USD $24.76/Hr.

Minimum Salary

USD $20.00/Hr.