Job Details

Salary : $61,963.20 - $75,316.80 Annually
Location : Fairfield, CA
Job Type: Full-Time
Job Number: 2025-00048
Department: PARKS & REC
Division: Administration
Opening Date: 06/25/2025
Closing Date: 7/9/2025 5:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: FEA

Description
Are you an organized, detail-loving multitasker with a passion for supporting a dynamic team? The City of Fairfield Parks & Recreation Department is looking for an enthusiastic and experienced Office Specialist to join our fun, fast-paced, and service-oriented environment! In this role, you'll be a key part of our administrative operations-handling confidential and complex office tasks, supporting both staff and the public, maintaining contracts, records, and creating reports. From answering phones and assisting customers to preparing polished documents and crunching numbers, no two days are the same. If you have at least three years of clerical or office support experience, love helping others, and thrive in a team-driven setting, we'd love to have you on board!
This recruitment will be filling one current vacancy within our Parks & Recreation Department however an eligibility list will be established for other future vacancies within the City of Fairfield.

DEFINITION
To provide difficult, complex and specialized office and administrative support to various City offices.

WORKING CONDITIONS
Work is generally performed in an office setting. Pressures may be generated by deadlines, volume of work, frequent interruptions, or seasonal work periods. Depending upon department assigned to, some positions may require working shift work, weekends and holidays.

PHYSICAL DEMANDS
Work may include prolonged sitting and standing, as well as light to moderate lifting, reaching, stooping, and pulling. Manual dexterity, clear (understandable) speech, visual and hearing acuity are also required.

DISTINGUISHING CHARACTERISTICS
This is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Positions in this class function with more independence and autonomy than an Office Assistant II and are frequently the only clerical support in a major organizational unit. Lead direction of others may be required, or project or relief leadership.

SUPERVISION RECEIVED AND EXERCISED
Depending upon department assigned to, may report to a supervisor, manager, or department head. May receive guidance or direction from department administrative assistant.
Minimum Qualifications

Experience:

• Three (3) years of general clerical or office support experience is required.

Education:

• Education equivalent to completion of the twelfth grade is required.
• Some college or business school course work in office administration is desirable.

OTHER REQUIREMENTS

• May require the possession of and the ability to maintain a valid California driver's license.
• Depending on department assigned to, some positions may require passing a thorough background investigation.

Examples of Duties
For the complete job description please visit:

THE SELECTION PROCESS:
Based on the information provided in the application documents, the best-qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the examination may consist of an application screening, written and/or practical exam, oral interview, or any combination.

HOW TO APPLY:

Candidates must submit an online application via NeoGov/Governmentjobs.com by 5:00 p.m. of the closing date. If you have any difficulties submitting your online application, please call NeoGov'sApplicant Support Line at (855) ###-####.

Mac users please note: To ensure compatibility, please use Google Chrome and ensure iOS settings are up-to-date.

If you feel you will need a reasonable accommodation for any portion of the testing/interview process, please contact Human Resources at (707) ###-#### at least 1 week prior to the application deadline or examination date.

REFERENCE CHECKS:

The City utilizes an electronic reference check process to gather references of candidates referred to an eligibility listing. Do not list your current supervisor in the "References" section of your application if you do not want them contacted prior to receiving a conditional job offer. Please note that if you include your current supervisor in the "References" section of your application, they may be contacted at any point in the recruitment process, without prior notification to you.

Candidates are encouraged to notify anyone they list in the "References" section to help ensure a timely response. When listing references, please identify persons who can assess your professional qualifications in the context of the workplace. Examples include former colleagues/supervisors, mentors, etc. If you have limited or no work experience, you may identify personal references familiar with your qualifications that correlate to workplace experiences. Examples include teachers, volunteer coordinators, mentors, etc.

The City of Fairfield is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism.
FULL-TIME/PRO-RATA POSITIONS - The City of Fairfield offers a comprehensive benefit package that includes City contribution toward the Public Employees' Retirement System (PERS) and deferred savings; medical, dental and vision; life insurance; paid holidays, vacation, personal leave and sick leave. For a more detailed overview of the benefit package, please click on the following link:

PART-TIME POSITIONS - For benefits associated with part-time positions, please see the
01

The following questions are designed to help you present your qualifications for this position. Your responses to these questions will be used to determine whether you are among the most qualified of the applicants. The information provided in your application must support your answers.By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. "See resume" is not an acceptable answer to the questions.

• Yes, I understand and agree
• No, I do not agree

02

I understand that the City may contact persons I have listed in the "References" section of my application if I am referred to an eligibility listing. I understand that these references may be contacted without additional advance notice to me.

• Yes, I understand

03

Do you have a valid Class C California Driver's License or equivalent?

• Yes
• No

04

Do you possess a high school diploma or equivalent?

• Yes
• No

05

Do you meet the minimum requirements for this recruitment with at least (3) years of general clerical or office support experience?

• Yes
• No

06

Please identify the agency/organization where you gained the full-time paid work experience described in the question above. If you have no experience, please state "I have no experience." NOTE: Entering "See Resume/Application" does not qualify as an acceptable response.
07

This role may involve reviewing or processing contracts and ensuring compliance with City policies and procedures. Please describe your experience with contract processing or compliance-related tasks. What steps do you take to ensure accuracy and adherence to guidelines?
08

Providing excellent customer service to both internal staff and external customers is a key part of this position. Describe a time you resolved a challenging customer service issue. How did you approach the situation and ensure a positive outcome?
09

Office Specialists often work independently on complex administrative tasks. Share an example of a project or task where you had to use independent judgment or technical knowledge to complete it successfully.
10

This position requires strong attention to detail, particularly when working with data and reports. Tell us about your experience creating reports and spreadsheets or proofreading critical documents. How do you ensure accuracy?
11

Describe a time you were responsible for handling confidential or sensitive information in a previous role. What steps did you take to ensure accuracy and confidentiality?
Required Question