Job Details

Grant And Contract Funding Specialist

Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.

Full Time Employee Benefits:

• 21 Days of Paid Time Off
• 10 Observed Holidays
• Medical Insurance (Entire deductible paid by us!)
• 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
• Dental Insurance
• Vision Insurance
• Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
• 401K Matching after 1 year of employment
• Flexible Spending Account, Dependent Care FSA
• Life Insurance (included at no cost to the employee)
• Long Term Disability (included at no cost to the employee)
• Employee Assistance Program (included at no cost to the employee)

Summary: The Grant and Contract Funding Specialist is responsible for identifying, pursuing, and managing grant and contract funding opportunities to maximize financial support for a Federally Qualified Health Center (FQHC). This role involves researching grant and contract funding sources, preparing compelling grant applications with all funder requested supporting documentation, and managing programmatic deliverables, including those required by HRSA through the Electronic Handbook (EHB) and Grants.gov. The Specialist must work autonomously to meet deadlines, ensure compliance with funder requirements, and communicate effectively with stakeholders to coordinate necessary inputs for successful submissions. Strong organizational skills and a proven ability to secure funding at federal, state, local, and private grant and contract funding levels are essential.

Areas of Responsibility: Funding Research and Strategy

• Lead efforts to identify and evaluate diverse grant and contract funding opportunities to support the mission and growth of the Federally Qualified Health Center (FQHC). Market Analysis: Conduct in-depth research on federal, state, and local government funding sources, as well as private and non-profit grant opportunities, to identify programs aligned with organizational needs and priorities.
• Strategic Prioritization: Maintain a comprehensive funding calendar that outlines application deadlines, renewal cycles, and reporting requirements to ensure strategic allocation of resources.
• Collaboration: Partner with organizational leadership and program teams to understand funding needs, set priorities, and align grant applications with broader strategic goals.
• Funding Strategy Development: Craft targeted funding strategies that leverage the organization's strengths, align with funders' priorities, and maximize funding potential across multiple streams.
• Networking and Relationships: Build and maintain relationships with funding agencies and key stakeholders to stay informed about upcoming opportunities and changes in funding criteria.

Administrative and Reporting Duties

• Maintain accurate and organized grant files in Sage Intacct, including application materials, budgets, and correspondence.
• Track and report on funding outcomes, application success rates, and areas for improvement.
• Support organizational compliance with funding requirements and audit processes.
• Maintain Sage Intacct to track deadlines and submissions for opportunities, applications, and post award deliverables.

Grant Development and Submission

• Write, edit, and submit persuasive grant proposals, narratives, and supporting documentation tailored to specific funding opportunities.
• Ensure proposals align with organizational goals, funding priorities, and application guidelines.
• Collaborate with internal and external stakeholders to gather necessary information and supporting materials.

Programmatic Management

• Oversee HRSA programmatic deliverables and reporting requirements through the Electronic Handbook (EHB).
• Manage grant submissions and post-award deliverables via Grants.gov and other platforms.
• Monitor compliance with grant agreements and ensure timely submission of reports and documentation.

Stakeholder Communication

• Serve as a point of contact for grant-related communications with internal teams, funding agencies, and partners.
• Clearly articulate and communicate application requirements, deadlines, and deliverables to stakeholders.
• Provide regular updates on grant status and funding outcomes.

Education/Experience:

• Master's Degree in Health Systems Administration, Health Administration, or related field preferred
• Bachelor's Degree in Business Administration, English, Public Administration, Public Affairs, Political Science or related field required
• At least 2 years of experience in a federally qualified health center setting preferred
• Extensive relevant experience of 10 years or more in grant and contract writing, funding research, and programmatic management.
• Extensive relevant experience (10+ years) in grant and contract writing, funding research, and programmatic management may substitute for formal education.

Language Skills: College-graduate English skills.

Petaluma Health Center is an Equal Opportunity Employer. Petaluma Health Center does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.