Job Details

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Job Summary
The Associate Accounts Payable Coordinator supports full cycle accounts payable processing including administrative processes relating to invoice authorization and coding, discrepancy resolution, accurate data entry, reconciling statements, and system discrepancies.

Primary Objectives

• Timely, accurate and complete vendor invoice processing execution as assigned.
• Support preparation of monthly payables with accurate, timely data entry.
• Support resolution of payable discrepancies.
• Effective communication and collaboration with internal and external customers.

• Maintain department KPIs and accuracy ratings as defined by the department.
• Maintain accurate, timely, and thorough records in proprietary database.
• Perform data entry to create and maintain vendor information.
• Accurately code invoices to appropriate general ledger accounts.
• Assist in clearing payable issues such as debit memos, vendor invoice discrepancies, and statement reconciliations
• Escalate issues appropriately as needed to achieve timely resolution.
• Follow up on open/pending items to facilitate timely payment execution.
• Engage in timely, professional service contact with agents, transportation service providers, and business unit representatives to address inquiries and resolve discrepancies.
• Update schedule, logs, and tasks daily.
• Other duties as assigned.

• High school diploma or equivalent (HSED) and some college-level math or accounting courses required
• Associate degree in accounting, business or related field preferred

• 1+ years of experience with increasing responsibilities in a similar or related industry preferred

• Strong understanding of Accounts Payable and invoice processing concepts and procedures.
• Experience with ten key by touch and typing speed of 35 WPM required.
• Ability to perform basic math calculations including multiplication and percentages.
• Ability to communicate clearly with excellent verbal, written and listening skills.
• Ability to work as an individual contributor and as a valued participant in a team based environment.
• Demonstrated ability to maintain confidentiality with tact and discretion.
• Excellent customer service skills with the ability to develop effective professional relationships.
• Strong attention to detail with a high degree of accuracy with data entry.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel, Word, Outlook: Basic level of skill

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often
• Reach with hands, arms; lift, move and manipulate objects weighing up to 20 lbs - Regularly
• Sight sufficient to read instructions, documents, and screen-based information - Often
• Use hands/fingers to manipulate and file documents, folders, small objects - Regularly

• Corporate office environment

The Pasha Group family of companies are EOE/AA Employers – Minority/Female/Veteran/Disabled/and other Protected Categories