Job Details

Job Description

Job Description

Be the Operator Who Runs the my Business Like a Startup

This isn't a typical EA role—it's a force multiplier for a high-octane founder. You'll work directly with the founder of Hundred Health to own their calendar, business ops, and communications with precision and speed. You're not a task-taker; you're a strategic partner who anticipates chaos, builds systems, and executes flawlessly in a fast-moving startup environment. If you're calm under pressure, two steps ahead, and thrive in high-trust, high-intensity business settings, this is your shot.

About the Role

You're the founder's right-hand operator, running their business operations like a well-oiled machine. This means managing investor relations, hiring logistics, business travel, and critical workflows with founder-level urgency. You'll be their shadow brain—tracking conversations, decisions, and follow-ups across Slack, email, and Notion—while keeping sensitive business info locked down. This role is based in Napa, requiring in-person presence a few days a week.

What You'll Own

Time Leverage & Schedule Mastery

• Strategic Calendar Control: Optimize the founder's time as a business asset—prioritize deep work, cut low-value meetings, suggest high-leverage engagements.

• Daily & Weekly Briefs: Slack daily agenda by 6am; deliver weekly “Review + Preview” of business priorities.

• Proactive Moves: Anticipate scheduling conflicts and propose solutions before they're asked.

Inbox & Comms Triage

• Ghostwriting: Write emails, texts, and intros in the founder's direct, no-fluff voice for investors, partners, and team.

• Inbox Zero: Triage and delegate daily to keep the inbox clean.

• High-Leverage Routing: Flag critical comms (investor updates, key intros) for the founder; handle the rest.

Business Operations & Execution

• End-to-End Ownership: Run logistics for hiring (candidate coordination, references), investor calls and pitch decks, business travel, and critical workflows (partnerships, vendor negotiations).

• Event Coordination: Plan business offsites, investor meetings, and industry events with flawless execution.

• Vendor Management: Handle contracts, budgets, and communications with business vendors and service providers.

System Building

• SOP Creation: Build processes for team onboarding, investor tracking, pitch deck updates, and document management (NDAs, SAFTs, contracts).

• Dashboards: Design trackers in Notion, Airtable, or Sheets for business ops, investor pipelines, and project milestones.

• Automation: Streamline repetitive tasks to scale operational efficiency.

Shadow Memory

• Real-Time Tracking: Log meetings, decisions, promises, and follow-ups across platforms.

• Decision Logs: Capture verbal commitments and “revisit later” items from business discussions.

• CRM Maintenance: Track investor conversations, partnership intros, and next steps.

Who You Are: The Elite Operator Profile

Trait: Why It Matters

Fast-Moving: You act with urgency. Delay = missed opportunities. Don't wait for instructions.

Hyper-Detailed: Triple-check schedules, docs, and plans. Zero slips, ever.

Tech-Savvy: Fluent in Slack, Superhuman, Notion, Calendly, Zoom, AI transcription tools.

Trustworthy: Handle sensitive business data, investor comms, and contracts with absolute discretion.

Sharp Communicator: Ghostwrite in the founder's voice—direct, no fluff. Nail intros and follow-ups.

Builder's Brain: Spot inefficiencies, build systems, automate. Create order proactively.

Emotionally Intelligent: Know when to push, hold, or clarify in high-stakes settings. Read the room like a pro.

Tasteful: Align with the company's brand—messaging, tone, and professional vibe.

Napa-Based

In-person in Napa 5 days/week. Relocate if not in NorCal.

Bonus Points If You:

• Supported founders or execs at fast-moving startups (e.g., Athena, Double, Zirtual).

• Have experience in Ops, Production, or Investor coordination in tech or health industries.

• Know the SF/Napa ecosystem (business networks, vendors).

• Can handle light Notion/Airtable builds and email automations.

Why This Role Rocks

• High-Trust Seat: The founder moves fast and trusts you to run critical business ops.

• No Bureaucracy: Build, optimize, execute without red tape.

• Big Impact: Shape investor relations, hiring, and ops for a health tech company scaling rapidly.

• Growth Opportunity: Join Hundred Health at a pivotal moment to build a generational business.

How to Apply

Send us:

• Your resume and LinkedIn profile link.

• Loom explaining why you're built for this high-intensity business role.

• Optional: A sample calendar you've managed, a dashboard you've built, or a system you've created.

Email: ...@hundred.com
Subject: EA Application – [Your Name]

Final Note

This is a career-defining role for an elite operator. If you want a punch-in/punch-out job, pass. If you're ready to move fast, own everything, and support a founder building a generational company—let's go. We're moving fast—expect a response in 24-48 hours if you cut through the noise.

Company Description

Hundred is a healthcare platform focused on providing personalized care, preventative measures, longevity-focused standards, protocols, and medicine. Our mission at Hundred is to democratize longevity, making it accessible to everyone, regardless of circumstances. Powered by cutting-edge technology, we are committed to empowering you with the knowledge, tools, and support needed to optimize your health and well-being, enabling you to live your best life for as long as possible.

Company Description

Hundred is a healthcare platform focused on providing personalized care, preventative measures, longevity-focused standards, protocols, and medicine. Our mission at Hundred is to democratize longevity, making it accessible to everyone, regardless of circumstances. Powered by cutting-edge technology, we are committed to empowering you with the knowledge, tools, and support needed to optimize your health and well-being, enabling you to live your best life for as long as possible.