Job Details
Fiscal Specialist
2025-09-18 County of Marin (CA) San Rafael,CA
Description:
DESIRABLE QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of:
EDUCATION: Possession of a high school diploma, or its equivalent.
EXPERIENCE: Three years of increasingly responsible experience reviewing, processing, and maintaining fiscal and financial records.
OTHER REQUIREMENTS
KNOWLEDGE OF:
COUNTY OF MARIN
The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.
THE COURT AS EMPLOYER
The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules.
The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.
EXAMINATION AND SELECTION
All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process.
Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof.
An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.
EMPLOYEE BENEFITS
Health Benefits
The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution.
Life and Disability Insurance
The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program.
Holidays and Paid Time Off
Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually.
Sick Leave
Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit.
Flexible Spending Plans
All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses.
Carpool/Biking Incentive
Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling.
Marin County Retirement Plan
Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions.
Deferred Compensation Plan
All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee.
Tuition Reimbursement Program
The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court's reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court's budget.
Employee Training and Development Program
The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing.
Social Security
The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%.
State Disability Insurance (SD)
This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay.
Worker's Compensation
Court pays into the judicial branch administered insurance fund.
Bilingual Pay
Is available for selected positions.
This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.
Salary : $61,938.52 - $76,047.43 Annually
Location : San Rafael, CA
Job Type: Full-Time
Job Number: 2025-0009
Department: Finance
Opening Date: 09/16/2025
THE COURT
Under general supervision, performs specialized routine to moderately difficult and complex clerical and administrative accounting and fiscal duties involving the interpreting and processing of financial records; performs related work as required.
This position requires independent judgment and initiative. The classification is distinguished from that of the Financial Services Associate in that the latter is responsible for more complex fiscal assignments and analytical projects. This class reports to the Chief Financial Officer.
DUTIES
The duties listed below are examples of the work typically performed by employees in this class. The list is not exhaustive. The Fiscal Specialist may perform any or all of the listed duties, and may be assigned related duties that are not listed below.
- Performs varied moderately difficult financial and accounting work in support of court operations including accounts payables, accounts receivables, reconciliation, and distribution of various reports.
- Interprets and applies existing policy and regulations governing the Court and State financial record keeping systems.
- Prepares vouchers for payments to varied service providers and refund to depositors; posts transactions and reconciles ledgers and accounting records into the Court accounting system.
- Reviews financial obligations, and verifies supporting documentation; accepts payments by check, cash or credit card and issues receipts, reconciles counter and mail payments, reconciles cash against receipts to balance a cash drawer or financial report.
- Audits, verifies, and logs in cash receipts, identifies source of payment, maintains trust accounts; posts to correct account, makes deposits, and generates receipts.
- Prepares and processes summary of fines, fees and forfeitures reports; reconciles payments and makes adjustments when necessary/verifies delinquency and balance owed.
- Processing and reconciling vendor payments associated with contracts, agency agreements and purchase orders.
- Preparing requisitions, purchase orders, and contracts for supplies, equipment, or services required; conferring with the requesting division to ensure that information is correct, that order parameters are understood and to provide information regarding products and suppliers.
- Explaining purchasing policies and procedures to potential vendors.
- Placing orders and negotiating with vendors as required if changes in purchase terms are required.
- Assisting in analyzing bids, recommending award and preparing contracts for award; working with user departments to reconcile invoices and to solve delivery, quality and other problems that arise.,
- Accesses various automated systems to query systems, inputs events, reviews and researches event codes, generates reports, prepares payment and journal vouchers.
- Answers the telephone, responds to mail and email inquiries and/or refers to the appropriate personnel; composes brief and simple correspondence or generates computerized letters.
- Assists in the upkeep of Court facility.
- Perform related duties as assigned.
DESIRABLE QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of:
EDUCATION: Possession of a high school diploma, or its equivalent.
EXPERIENCE: Three years of increasingly responsible experience reviewing, processing, and maintaining fiscal and financial records.
OTHER REQUIREMENTS
KNOWLEDGE OF:
- Generally accepted accounting principles, governmental accounting standards and other governmental accounting and auditing procedures.
- Fundamentals and principles of data processing/word processing systems;
- Fundamental purchasing principles, methods and procedures;
- Concepts and practices of financial records and transactions;
- Recordkeeping principles and techniques;
- Modern office practices and procedures;
- Methods of locating and verifying information;
- Data collection techniques;
- Pertinent local, State and Federal rules, regulations and laws.
- Establish and maintain effective working relationships with Court staff, County staff, members of the public, government agencies, and vendors;
- Communicate effectively, orally and in writing;
- Establish and maintain financial records and prepare complex forms, statements, records, summaries and reports;
- Perform complex fiscal analysis with a high degree of independent judgment;
- Prepare, evaluate specifications and award bids and proposals;
- Learn and apply the principles and practices as outlined in the Trail Court Policies and Procedures Manual;
- Prepare written presentations;
- Operate personal computer;.
- Maintain accurate files and records;
- Organize and prioritize work assignments.
COUNTY OF MARIN
The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.
THE COURT AS EMPLOYER
The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules.
The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.
EXAMINATION AND SELECTION
All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process.
Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof.
An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.
EMPLOYEE BENEFITS
Health Benefits
The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution.
Life and Disability Insurance
The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program.
Holidays and Paid Time Off
Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually.
Sick Leave
Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit.
Flexible Spending Plans
All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses.
Carpool/Biking Incentive
Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling.
Marin County Retirement Plan
Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions.
Deferred Compensation Plan
All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee.
Tuition Reimbursement Program
The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court's reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court's budget.
Employee Training and Development Program
The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing.
Social Security
The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%.
State Disability Insurance (SD)
This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay.
Worker's Compensation
Court pays into the judicial branch administered insurance fund.
Bilingual Pay
Is available for selected positions.
This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.