Job Details

Benefits:

Opportunity for advancement

Job Title: Administrative Secretary Location: Santa Rosa, CA Pay Rate: $24-25/hour Job Type: Part-Time (Potential to become Full-Time based on performance)

About Us: Optimum Care SLS II is a compassionate and dependable vendor of SLS for the North Bay Regional Center, committed to providing high-quality support to individuals with developmental disabilities. Our team values professionalism, empathy, and efficiency in all aspects of care and operations.

Position Overview: We are seeking a reliable and detail-oriented Administrative Secretary to support our office operations. This role is essential in maintaining smooth communication, organization, and administrative efficiency within our agency.

Key Responsibilities:

Reception & Communication:

Greet visitors and answer phone calls professionally

Communicate with staff and clients via email, phone, and in-person

Relay messages and coordinate schedules as needed

Administrative Support:

Attend meetings and take detailed notes

Maintain physical and digital filing systems

Prepare and edit documents using Microsoft Word and Excel

Assist with scheduling appointments and meetings

Monitor and order office supplies

Office Maintenance:

Perform light housekeeping duties to maintain a clean and organized workspace

Ensure common areas are tidy and stocked

Recordkeeping & Documentation:

Update staff records and client files

Track and organize agency documentation and reports

Other Duties:

Support HR and payroll processes as needed

Assist with onboarding new staff

Handle confidential information with discretion

The responsibilities listed above are intended to describe the general nature and level of work being performed. They are not an exhaustive list of all duties, responsibilities, and qualifications required for the role. The scope of the position may change over time based on business needs and organizational priorities.

Qualifications:

Associate's Degree or higher

High level of professionalism and a strong ethical compass

Experience in an administrative or secretarial role (preferably in healthcare or caregiving settings)

Proficiency in Microsoft Office Suite, especially Word and Excel

Strong organizational and multitasking skills

Excellent written and verbal communication abilities

Ability to work independently and as part of a team

Schedule: Monday to Friday / 20 hours per week.

How to Apply: Please submit your resume and a brief cover letter outlining your experience and interest in the role to ...@optimumcaresls2.com

Equal Opportunity Employment We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status under federal, state, or local laws. We are committed to providing a workplace free from discrimination and harassment and to taking affirmative action to ensure equal employment opportunity for all applicants and employees