Job Details
Executive Function Specialist REMOTE (CA Applicants ONLY)
2025-10-10 Executive Functions Petaluma,CA
Description:
Under general supervision, an Executive Function Specialist will perform direct client service; support students and families in developing skills and strategies to manage educational and vocational challenges; collaborate effectively with families using the family team meeting structure and process; engage in a continuous professional development cycle that includes receiving and applying feedback; effectively manage documentation of services and work; collaborate with other team members on the IEP process to facilitate successful outcomes for students
DIRECT SERVICE KEY DUTIES AND RESPONSIBILITIES: Approximately 75-90% of incumbents time worked shall include the Direct Service responsibilities below. Examples of key duties are interpreted as being descriptive and not restrictive in nature.
KNOWLEDGE OF:
Strong understanding and application of current research and findings in mild to moderate disabilities, emotional disabilities that may include emotional disturbance or mental health conditions, ADHD, executive functioning, gifted learning, special education including special education services, documentation procedures and assessment; and/or knowledge of behavior supports and intervention plans.
ABILITY TO:
Ability to sit or for prolonged periods of time throughout the workday
EDUCATION, CERTIFICATION AND TRAINING QUALIFICATIONS:
Candidates must meet the minimum degree qualifications as detailed below, or the equivalent. Equivalency decisions are made based on a combination of education and experience that would likely provide the required knowledge and abilities.
Suggested Education: Master's degree in the field of Education, teaching credential, or the equivalent
Credential (one preferred):
Required (can be completed upon hire, and instructions will be provided):
If you are interested in this role: PLEASE COMPLETE THE FOLLOWING:
We look forward to hearing from you!
Thank you for your interest in working at EF Specialists! Only apply to this post if you live in California and are credentialed or hold a Masters in Education. PLEASE READ THE FULL DESCRIPTION for the TASKS LISTED at the end. We look forward to hearing from you!
ABOUT US:
Executive Functions, Inc., dba EF Specialists (EFS), is the most comprehensive executive function coaching company in California that is NPA certified to work with schools to develop programs specific to individual student needs while also offering private/individual support to families. Our mission is to guide middle and high school students in overcoming procrastination, disorganization, and anxiety by teaching time management, prioritization, and communication skills so they feel motivated, prepared, and empowered.
Our sessions are held remotely (typically via Zoom) in a 1:1 setting. We are a customer-centric and growing business, with an innovative and comprehensive five-step coaching process, uniquely tailored to each student.
JOB TITLE:
Executive Function Specialist (Part-time, Hourly, Remote)
SALARY RANGE:
Direct Service: $45 - $55 hr. Administrative: $30 - $40 hr.
REPORTS TO: Director of Client Services
DATE: October 7, 2025
BENEFITS of working with EFS:
- Part-time work with flexible hours
- Fully-remote with the ability to support students throughout the globe
- 401(k) with Employer Match after 6 months
- Client Retention Bonus Plan
- Healthcare Reimbursement Plan available after 90 days - 15 hrs + work per week required
- Technology reimbursement, based on hours worked
- You get to make a huge impact in students' lives and share in their success!
- Passionate about leaving a positive impact on the world through their unique gifts
- Can work with 5-15 students weekly
- Flexible and responsive as students and their needs change
- Focused on and willing to do what is best for the student and family
- A team player and willing to collaborate and work together to support EFS mission and goals
- Present, reliable, firm, and consistent with students and families
- Understanding of students' unique abilities and working with families at different stages
- Has experience working with kids in a teaching environment
- Consistent, dependable, and available during the academic school year (Mid-August to Mid-June)
- Engaged and loves to guide students through a process of transformation and growth
Under general supervision, an Executive Function Specialist will perform direct client service; support students and families in developing skills and strategies to manage educational and vocational challenges; collaborate effectively with families using the family team meeting structure and process; engage in a continuous professional development cycle that includes receiving and applying feedback; effectively manage documentation of services and work; collaborate with other team members on the IEP process to facilitate successful outcomes for students
DIRECT SERVICE KEY DUTIES AND RESPONSIBILITIES: Approximately 75-90% of incumbents time worked shall include the Direct Service responsibilities below. Examples of key duties are interpreted as being descriptive and not restrictive in nature.
- Provides direct service to students/clients through weekly or biweekly remote meetings in the following areas:
- Behavior Intervention - Design or Planning, Implementation
- Specially Designed Vocational Education and Career Development
- Executive Function Coaching may include the following responsibilities: reading, understanding and analyzing SPED documents (assessments, IEPs, etc.); identify a client's executive function and behavioral challenges and their underlying academic issues; create a plan of support, with goals and metrics, for student in areas of need; maintain clear and consistent communication with clients and families, including text messages, emails, phone calls and online video meetings; monitor baseline level of performance and progress; etc.
- Attends team meetings and collaborates with other specialists and leadership team members
- Develop collegial relationships with outside professionals to promote partnerships with school officials and outside agencies
- Provides mentorship, coaching and support as needed to other specialists, including collaborative meetings, as needed and directed by supervisor.
- Performs other duties as assigned or requested.
KNOWLEDGE OF:
Strong understanding and application of current research and findings in mild to moderate disabilities, emotional disabilities that may include emotional disturbance or mental health conditions, ADHD, executive functioning, gifted learning, special education including special education services, documentation procedures and assessment; and/or knowledge of behavior supports and intervention plans.
ABILITY TO:
- Ability and desire to work as part of a professional interdisciplinary team
- Work on evenings and weekends to be responsive to parent and student availability.
- Excellent time management and organizational skills
- Possess excellent customer service, interpersonal and written communication skills that reflect sensitivity to their audience (parents, school staff, mental health professionals)
- Maintain effective working relationships; demonstrate sensitivity to, and respect for, a diverse population
- Interact with other employees, students, and the public in a helpful, courteous, and friendly manner
- Flexibility and professionalism to respond productively to unexpected occurrences in operation and with clients
- Keen ability to adapt to personal learning styles of individual clients; compose correspondence and accurate reports with direction
- Analyze situations accurately and take appropriate action
- Communicate effectively in English
- Follow and give oral and written directions
- Ability to use computers, including video communication platforms such as Zoom and Google Meet
- General knowledge of Google Suite (Gmail, Docs, Sheets, Forms, etc.)
Ability to sit or for prolonged periods of time throughout the workday
EDUCATION, CERTIFICATION AND TRAINING QUALIFICATIONS:
Candidates must meet the minimum degree qualifications as detailed below, or the equivalent. Equivalency decisions are made based on a combination of education and experience that would likely provide the required knowledge and abilities.
Suggested Education: Master's degree in the field of Education, teaching credential, or the equivalent
Credential (one preferred):
- A credential authorizing the holder to deliver special education instruction; or
- Pupil Personnel Services Credential that authorizes school counseling or school psychology; or
- license as a Marriage and Family Therapist certified by the Board of Behavioral Sciences, within the Department of Consumer Affairs; or
- license as a Clinical Social Worker by the Board of Behavioral Sciences, within the Department of Consumer Affairs; or
- license as an Educational Psychologist issued by a licensing agency within the Department of Consumer Affairs; or
- license in psychology regulated by the Board of Psychology, within the Department of Consumer Affairs; or
- master's degree issued by a regionally accredited post-secondary institution in education, psychology, counseling, behavior analysis, behavior science, human development, social work, rehabilitation, or in a related field.
Required (can be completed upon hire, and instructions will be provided):
- Submit a clear TB test
- Pass a DOJ LiveScan and Background check
- Course completed for the purposes of satisfying the training required by AB 1172 (annually)
- Completion of required internal training as assigned by leadership
If you are interested in this role: PLEASE COMPLETE THE FOLLOWING:
- Complete the application form:
- Follow up with an email to: ...@efspecialists.com. Use the subject line: "Executive Function Specialist" and within the email, share something about yourself and why you think you are a great coach. Include with the email your Resume, Cover letter
We look forward to hearing from you!