Job Details

Overview

At NorthBay Health, the Director of Event Management leads the planning and execution of signature events that advance NorthBay Health's mission, raise brand awareness, deepen donor relationships, strengthen community connections, and celebrate employees. This position manages the full lifecycle of events, including concept development, vendor negotiation, branding/design collaboration, logistics, guest/VIP management, and post-event evaluation, across a diverse portfolio of upscale donor events, community activations, sports sponsorship activations, and internal recognition programs. This role works in close partnership with the NorthBay Health Foundation, Human Resources, and the CEO's office. The Events Management Director ensures that every event reflects NorthBay Health's values and delivers exceptional experiences for donors, community partners, employees, and executives.

Primary Job Duties

Signature Donor & Executive Events

• Lead coordinator for NorthBay Health Foundation's Jubilee, Annual Gala, Women's Hope, golf tournament and other donor-specific events.
• Executive events including physician recognition, networking events, board retreats, and holiday events.
• Manage all aspects of planning: concept design, vendor selection, décor, catering, entertainment, logistics, run-of-show, and donor/guest experience.

Sports Sponsorship Activations

• Execute activations tied to sports and entertainment sponsorships, in collaboration with the Manager of Marketing Strategy and Growth.
• Coordinate logistics such as signage, fan engagement activities, and branded visibility.

Community Engagement Events

• Manage NorthBay Health's presence at community events, including Chamber activations, health fairs, grand openings, community events, enrollment outreach, and local festivals.
• Ensure events are welcoming, professional, engaging, and aligned with brand standards and community engagement goals.

Internal Events

• Organize employee-facing events, including awards banquets, recognition programs, and other internal celebrations that foster engagement and pride.
• Consult with clinical teams on patient-facing events to ensure brand standards are met.

Budget & Vendor Management

• Manage event budgets by coordinating vendor quotes, preparing comparisons, tracking expenses, and ensuring approvals are routed through leadership.
• Negotiate with and oversee vendors (AV, décor, catering, production) to ensure high-quality execution within budget.
• Lead a team of vendors, interns, and contractors to help with events and on-site activations as needed.

Collaboration & Reporting

• Partner with Foundation, Marketing, Clinical Teams, HR and executive leaders to align event strategies with organizational priorities.
• Deliver post-event reporting and recommendations for continuous improvement.

Qualifications

Education: Bachelor's degree in Event Planning, Hospitality, Marketing, Communications, or related field preferred.

Experience: Minimum 5–7 years of progressive event planning experience, with demonstrated success coordinating upscale donor or corporate events, community activations, and internal recognition programs. Healthcare or nonprofit experience preferred.

Skills

• Experience planning and executing high-profile, upscale, high-touch events.
• Strong project management skills with the ability to manage multiple concurrent large-scale events.
• Excellent communication skills; confident presence with executives, donors, and community leaders.
• Advanced relationship-building skills and professional polish appropriate for high-visibility settings.
• Creative vision with an eye for luxury details, guest experience, and brand representation.
• Proficiency with Microsoft Office Suite, MS Teams, Smartsheet, project management platforms, and event planning software.

Hours, Compensation & About Us

Hours of Work: Monday through Friday; eight hours each day; weekend and holiday assignments with adjusted work week schedule as needed. Optional hybrid schedule with minimum three days a week on-site. Must be available for evenings, weekends, and irregular hours required by events.

Compensation: $135k to $145k based on years of experience performing the duties of the role. Bonus eligible.

About Us

At NorthBay Health, we are guided by our values: Nurturing Care; Own It; Respect; Build Trust; and Hardwire Excellence. These principles lead us to our TRUE NORTH and inspire us to provide exceptional care. These values serve as the foundation of everything we do, guiding us to deliver individualized care with integrity and accountability. We are committed to fostering a culture of collaboration, where every team member is valued and empowered to contribute their best to the health and well-being of those we serve. This is an exciting time to join NorthBay Health. As an independent, nonprofit health system north of the San Francisco Bay Area, in the Napa/Solano Region, we are expanding our footprint across Solano, Yolo, and Napa counties to meet the evolving needs of our communities. With two acute-care hospitals—including a Level II Trauma Center and a modern maternity unit with a Level III NICU—along with a comprehensive cancer center, multiple urgent care facilities, and a growing network of primary and specialty clinics, we are investing in the future of care across the region. NorthBay Health is home to advanced clinical programs and nationally recognized cardiovascular, neuroscience, and orthopedic services, as well as comprehensive surgical and outpatient specialties. Our Magnet with Distinction designation for nursing and recognition from U.S. News & World Report as “High Performing” in multiple clinical areas reflect our commitment to excellence. We are a locally governed health system, rooted in our communities while growing into a trusted regional healthcare leader. If you are seeking meaningful work, collaborative teams, and the opportunity to help shape the future of healthcare in Northern California, you will find it at NorthBay Health. Join us with our commitment to excellence, to achieve our vision to be the trusted healthcare partner of choice for the communities we serve.

To learn more about NorthBay Health's benefits, diversity statement and community please visit