Job Details

Executive Administrative Assistant

Location: 650 California St, San Francisco, CA

Hours: Full-time, Monday–Friday, 9 a.m.–5 p.m.

Salary: $45,942–$66,485 annually, depending on experience

Memory Machines is a frontier AI company building systems that augment human memory and cognition. We are a fast-growing, mission-driven startup operating at the intersection of neuroscience, AI, and personal data. Our culture values clarity, trust, ownership, and high standards—we move quickly and expect the same from everyone who joins us.

We are seeking a highly capable Executive Administrative Assistant. This role is ideal for someone who thrives in a fast-paced environment, exercises excellent judgment, and can serve as an extension of executive priorities. You will enable leaders to operate at their highest leverage by streamlining communication, managing workflows, and ensuring that critical tasks move forward without friction.

This is a role for someone who is proactive, sharp, and deeply organized.

• Manage daily administrative tasks, including scheduling, purchases, travel, emails.
• Help create and organize databases and documents.
• Coordinate team meetings and events and prepare agendas.
• Assist in project management by tracking deadlines and facilitating communication.
• Handle expense reporting, invoicing, and basic accounting tasks.
• Liaise with vendors, clients, investors.
• Maintain office supplies and manage inventory.
• Process expenses, reimbursements, and vendor interactions
• Help build the future: All team members at Memory Machines are working towards the goal of augmenting human memory with AI. You will be included in this mission, and contribute to the mission.

• Proven experience as an administrative assistant or similar role
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Solid written and verbal communication abilities
• Calm, resourceful, and unflappable under pressure
• High school diploma required; bachelor's degree preferred

• Health, dental, and vision insurance
• Paid time off (PTO) and sick leave
• 401(k) retirement plan
• Professional development opportunities

Submit your resume and cover letter by November 27. Shortlisted candidates will be invited to an initial interview, followed by a second round if needed.

For questions or follow-up, contact ...@memorymachines.ai.

We look forward to meeting you.