Job Details

Salary: $4,426.93 Monthly
Location : Fairfield, CA
Job Type: Full Time Classified
Job Number: CSEA-PayrollAsst-1025
Department: Admin./Business Services
Opening Date: 10/24/2025
Closing Date: 11/30/2025 11:59 PM Pacific

Description

Payroll Assistant is the entry-level position within the series. A new hire may be placed as either a Payroll Assistant or a Payroll Generalist, depending on their qualifications. Incumbents hired and classified as a Payroll Assistant may ask for a reclassification to Payroll Generalist after (1) meeting the qualifications of a Payroll Generalist, and (2) two years employment as a Payroll Assistant with satisfactory evaluations.

APPLICATION PROCESS DETAILS:

• To be considered for this position, all complete applications and supporting materials must be received by the application deadline.
• Meeting the minimum qualifications does not assure the candidate an interview. It is, therefore, important that the application be thorough and detailed.
• Reference checks for the finalists will be conducted.
• Candidates should not expect official notification until the selection of the candidate has been completed.
• The College may re-advertise or delay filling a position.
• Travel costs related to the interview are the responsibility of the candidate.
• Finalists may be invited to a second interview with members of the administration.

Responsibilities

Incumbents perform clerical and technical payroll duties under close supervision while they accomplish the following key skills set:

• Learn systems, procedures, and policies
• Develop technical, teamwork, and interpersonal skills
• Demonstrate initiative and professional office behavior
• Collect and process time reports, overtime reports, and absence reports
• Run payroll processes for temporary employees and student help
• Track and report temporary employee time utilization for maximum days and hours
• Assist the Payroll Supervisor with year-end processes
• Assist the Payroll Generalists and Supervisor with other payroll tasks
• Communicate effectively verbally and in writing
• Demonstrate strong customer service skills and exhibit professional behavior
• Other duties as assigned

Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Graduation from high school supplemented by college courses in financial and managerial accounting AND one year of financial and statistical recordkeeping experience which includes the operation of an ERP systems, OR

• An AA degree from an accredited institution and 12 semester units in accounting, OR
• An earned Fundamental Payroll Certification (FPC) from the American Payroll Association, OR
• Any combination of education or work experience that will meet the professional requirements.

Summary of Benefits
CSEA/Full-Time Classified

*New hires have 30 days from date of hire to enroll in benefit plans, benefits start the first of the month following date of hire.
Health/Medical

• CalPERS is our health insurance (medical) provider.
• CSEA Classified Employees pay a tiered amount towards the premium based on the following. The District pays remaining premium.

$60 per month (12 months) Employee only,
$65 per month (12 months) Employee + 1,
$70 per month (12 moths) family.

• To view Health Plans and other information, please visit:

Dental

• Delta Dental is our dental insurance provider.
• District covers 100%
• Employee only, employee + 1, or family
• PPO plan (to obtain a copy of the SCC policy, please contact HR)
• $2,700 annual maximum (in-network); $2,500 annual maximum (out-of-network)
• To find a Delta Dental provider, please visit:

• It is strongly recommended to set up an account to print cards, view benefits/claims. It will ask for "Enrollee ID." Enter your SSN.

Vision

• VSP is our vision insurance provider.
• District covers 100%
• Employee only, employee + 1, or family
• To find an eye care provider, please visit:

• It is strongly recommended to set up an account to view benefits/claims and other eye care information.
• At your appointment, there is no ID card necessary. Tell them you have VSP and give them your SSN. Dependents are covered under your name.

Life Insurance

• The Hartford is our group term life insurance provider.
• District covers 100%
• $10,000 Basic Term Life & Accidental Death and Dismemberment (to obtain a copy of the SCC policy, please contact HR)
• Benefit available to current/active employees only
• Additional life insurance can be purchased directly through The Hartford (employee paid)

Employment Assistance Program
(EAP)

Optum is our EAP provider.

• District covers 100%
• Available to all employees; 24 hours a day, 7 days a week.
• Services are confidential and include, but are not limited to:
  • Face to Face Counseling & Virtual Visits
  • Self Care - On demand help for stress, anxiety, and depression
  • Work Life Services
  • Financial, Legal & ID Theft Services
• To log in and view services provided to you, please visit: www.liveandworkwell.com (company code - wise)

24/7/365 access to support 1-866-###-####
Voluntary Retirement Savings

• SchoolsFirst retirement planning offers a variety of voluntary supplemental retirement savings plans including CalPERS 457 Supplemental retirement plans exclusively for school employees. They're designed to supplement your CalPERS pension and help bridge the gap between what your pension will provide and what you'll need in retirement
• Contribution limits are set by the IRS annually.

Other Voluntary Benefits

• American Fidelity is our assurance company provider.
• Flexible spending accounts (Section 125 plans) - allows you to deduct the cost of eligible benefits from gross earnings before taxes.
• Short-term and long-term disability insurance - SCC employees do not pay into state disability
• Other insurance options available
• SCC has an American Fidelity representative
• If interested in any insurance options provided by American Fidelity, please let HR know and we will ask our rep to contact you.

Paid Leave

• CSEA Classified earn 8 hours of sick leave per month (Unused sick leave rolls over each year.)
• CSEA Classified earn 8 hours of emergency leave per year; 8 hours accrued at beginning of academic year (July)

(Unused emergency leave does not roll over.)
Vacation Accruals
Full-Time Employees
(12-month/8 hours/day)Days Accrued Monthly Accrual

• 1 month through 9 years: 15 days 10.00 hours
• 10 years through 14 years: 20 days: 13.34 hours
• 15 years & above: 25 days 16.67 hours