Job Details

HR/Payroll Coordinator (8912 - HR) – Hybrid Remote Position

Join to apply for the HR/Payroll Coordinator (8912 - HR) – Hybrid Remote Position role at EAH Housing. 1 week ago Be among the first 25 applicants.

Explore a career at EAH Housing. Start or continue a career in real estate development and management with EAH Housing. We are looking for talented and skilled professionals as we expand our property portfolio throughout California and Hawai`i. As a mission-based nonprofit organization and industry leader for more than 50 years, we live up to our values and work to create opportunities to empower people to live better lives. Join us and make a difference today.

Position Overview

Position is for a full‑time HR/Payroll Coordinator to work at EAH Corporate in San Rafael, CA. The role is 4 days in‑person/1 day remote. Qualified candidates will have an Associate's degree, preferably in Business Administration or equivalent combination of education and experience, and at least 1 year of payroll/HR admin experience. Salary range: $28.00 – $45.00 hourly; hiring range for new employees is $28.00 – $36.50 hourly, DOE. Offer will consider the experience of the final candidate and salary level of individuals working at EAH in a similar role.

What We Offer

• Medical, dental, vision, disability and life insurance
• 403(b) retirement plan with a 5% match
• Generous vacation accrual: 15 days per year (increases with years of service)
• 10 paid sick days per year
• 13 paid holidays
• Flexible Start Times (for onsite positions)
• Competitive salaries
• EAH Wellness Program
• Flexible Spending Account
• EAP – Mental Health, Financial and Legal Services
• $1,500 Employee Referral Program
• EAH University, an in‑house training program

Responsibilities

Payroll

• Assist with bi‑weekly multi‑state payroll for all employees (700), using outsourced payroll service and electronic timekeeping system
• Complete verifications of employment (VOE) requests
• Assist with printing of manual checks, obtain signatures, and ensure the manual check log is updated and accurate
• Ensure documents for new hires, garnishments, terminations, COE changes are completed and uploaded to Document Manager in UKG; ensure payroll backup is saved
• Monitor and respond to requests sent to Payroll Support institutional email inbox and own email; ensure queries are answered within a reasonable time
• Answer routine questions from employees and managers regarding timekeeping software and troubleshoot issues; escalates non‑routine queries as needed
• Review and approve direct deposit requests from Prenote to active
• Assist with quarterly payroll and benefits audits
• Process and enter garnishments in payroll system (UKG)
• Prepare FedEx labels for outbound mail; ensure checks are received within required period
• Run payroll/benefit reports as needed for management
• Keep up‑to‑date with new UKG releases

Benefits Administration

• Review employee loan, rollover and withdrawal requests for retirement plan; escalates issues to appropriate payroll/benefits staff
• Process terminations on a timely basis, including changing status and terminating benefits in HRIS; notify benefit carriers and send termination letters as required
• Assist with Open Enrollment, including coordinating venue, benefit provider representatives and event logistics
• Act as back‑up to HR/Benefits Coordinator for new processing hires and other tasks as needed

HRIS & Recordkeeping

• Assist HR Operations Supervisor with HRIS administration and documenting Business Intelligence (BI) reports
• Assign and respond to cases in UKG People Assist
• Maintain spreadsheet of all People Assist processes and Knowledge Base forms, articles, status, etc.
• Track HR policy updates and rollout; follow up with employees for acknowledgement
• Assist Payroll/HR staff, HR Director and SVP, HR with special projects
• Attend all mandatory training
• Maintain regular and predictable attendance
• Actively participate in safety program
• Other duties as assigned

Qualifications

• Associate's degree, preferably in Business Administration or equivalent combination of education and experience
• At least 1 year of payroll/HR admin experience

Desirable Additional Qualifications

• Bachelor's degree in Business Administration, HR or related field
• Experience with UKG Workforce Ready, UKG Pro or other outsourced payroll software and automated timekeeping software
• HR/Payroll certification
• Payroll experience

Criminal Background Check Requirements

EAH Housing conducts criminal background checks on all candidates who have received a conditional job offer. Once you receive such an offer, you will be required to submit and pass our criminal background requirements. Certain roles may also require fingerprinting. If onsite housing is required, household members over 18 years old living onsite with the candidate must also undergo a criminal background check and tenant screening. Successful completion is required for employment.

Drug Testing

All candidates who have received a conditional job offer must submit to drug testing within 72 hours from acceptance of our job offer. EAH Housing does not test for marijuana/cannabis. Successful completion is required for employment.

EAH Housing is an EEO employer. CA BRE #00853495 | HI RB - 16985

For immediate consideration please apply to requisition HRCOO004202 on our website at www.eahhousing.org/careers.