Job Details

Job Description: Administrative Services Assistant

Location: Martinez, CA

Work Type: Onsite/Hybrid (Onsite interview required)

Position Overview

We are seeking a detail-oriented and highly organized Administrative Services Assistant with strong policy-writing skills and experience in government or public-sector environments.

The ideal candidate will have a solid understanding of merit system principles, civil service rules, and HR policies, along with hands-on experience developing Standard Operating Procedures (SOPs), conducting research, and supporting labor and employee relations activities.

Key Responsibilities

• Draft, review, and maintain policies, procedures, and SOPs for administrative and HR functions.
• Research state, federal, and County laws, Memoranda of Understanding, and departmental regulations to ensure HR compliance.
• Support HR teams in the application of merit system and civil service rules.
• Assist with the interpretation and implementation of Personnel HR policies and departmental guidelines.
• Provide administrative support for Labor Relations and Employee Relations processes.
• Ensure compliance with the federal Family and Medical Leave Act and Americans with Disabilities Act.
• Ensure compliance with the California Family Rights Act and California Fair Employment and Housing Act.
• Prepare, edit, and format documents in Microsoft Word and maintain content in SharePoint.
• Coordinate and update internal policies to meet state and federal HR law requirements.
• Assist with audits, documentation, and process improvements.
• Perform general administrative duties as needed.

Required Skills & Qualifications

• 3–5+ years of administrative support experience, preferably in a government or public-sector setting.
• Strong experience in policy writing, procedure development, and SOP documentation.
• Solid understanding of merit systems, civil service rules, and HR operational frameworks.
• Experience supporting Labor Relations and Employee Relations functions (preferred).
• Strong research and regulatory interpretation skills.
• Proficiency in Microsoft Word and working knowledge of SharePoint.
• Excellent written and verbal communication skills with high attention to detail.
• Knowledge of ADA, FMLA, and related state and federal employment laws.
• Knowledge of and ability to handle sensitive personnel information with discretion, maintaining strict confidentiality, and ensuring compliance with PII and PHI requirements
• Ability to develop process maps, workflow diagrams, and step-by-step guides to document procedures in a clear, consistent manner.
• Ability to review and interpret relevant laws, regulations, County Administrative Bulletins, Memoranda of Understanding (MOUs), and other governing documents to ensure policies and SOPs align with all applicable requirements.
• Ability to compile, organize, and maintain supporting source documents used in policy and SOP development."
• Ability to communicate effectively with staff of varying levels of technological proficiency.
• Ability to work onsite in Martinez, CA, with up to two days of hybrid work available after the initial onboarding period

Additional Information

• On-site interview required.
• Candidates with prior experience in county, state, or federal government agencies are strongly encouraged to apply.