Job Details
Temporary City Employee - Administrative Records Clerk (Limited Term)
2026-01-08 City of Martinez, CA Martinez,CA
Description:
Minimum Qualifications
Supplemental Information
SELECTION PROCESS:
Application Screening:
Applications, resumes, supplemental questionnaire and/ or other required documentation will be evaluated on a comparative basis. Those individuals whose materials best indicate possession of the stated requirements, may be invited to continue to the next step in the selection process.
SUPPLEMENTAL QUESTIONNAIRE:All applicants are required to complete the questionnaire. This questionnaire will be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.
PERFORMANCE ASSESSMENT (eSkill Test)
Candidates who move forward will need to successfully complete an online performance skills assessment.
IMPORTANT DATES:
Closing date: January 16, 2026
Tentative Performance Assessment: January 22
Tentative Interviews: week of February 2, 2026
Supplemental Information:
DISABLED APPLICANTS: The Human Resources Division will make reasonable efforts in the examination process to accommodate disabled applicants. Please advise the Division of any special needs in advance of the examination.
VERIFICATION OF EMPLOYMENT ELIGIBILITY:
As mandated by the Immigration Reform and Control Act of 1986, all candidates offered employment after November 6, 1986, must provide written proof that establishes identity and eligibility to work in the United States. This is accomplished by completing the Employment Eligibility Verification Form (I-9) and producing acceptable documents including but not limited to, United States Passport; State-issued Driver's License; Social Security Card; Birth Certificate; other acceptable documents that establish identity and eligibility to work in the United States.
THE CITY OF MARTINEZ HAS ADOPTED ORDINANCE 1057 C.S. WHICH PROVIDES EMPLOYEES WITH A SMOKE-FREE WORKING ENVIRONMENT.
THE INFORMATION CONTAINED HEREIN IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE EITHER AN EXPRESSED OR AN IMPLIED CONTRACT. THE CITY OF MARTINEZ IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITIES IN CONFORMANCE WITH THE AMERICANS WITH DISABILITIES ACT.
01
The purpose of this supplemental questionnaire is to provide applicants the opportunity to elaborate on their qualifications and to assist in assessing applicant's individual qualifications. Your responses to the supplemental questionnaire will be used to evaluate your relevant experience and training to determine which applicants will be invited to participate in the next step of the selection process. Although you may submit your resume or other additional information, such items may not be submitted in lieu of the questionnaire. DO NOT answer any of the questions by indicating "see attached resume." Also, please be concise limiting your responses to the information that is relevant to each question.
02
Do you possess at least two 2 years of increasingly responsible administrative support experience, preferably including public-facing customer service and/or records-related work?
03
Please select the areas you have working experience:
04
Please indicate the software programs with which you have experience.
05
Will you will available to work on site, during regular business City hours 8:00 am to 5:00 pm? (work days and work schedule will allow some flexibility).
06
Describe your experience serving as a primary point of contact for the public (in person, by phone, or email). How do you ensure professional, accurate, and courteous service, especially when handling sensitive or time-sensitive inquiries?
07
Do you have experience supporting Public Records Act requests, claims processing, or similar regulatory or compliance-driven work? If yes, please describe your role and responsibilities. Write N/A if you do not have experience in this area.
08
If you indicated experience supporting Public Records Act (PRA) requests in the previous question, please indicate the number of years of experience.
09
This position requires tracking multiple recurring deadlines (such as claims or PRA requests). Please describe a system or approach you have used to stay organized and ensure deadlines are met.
10
Are you currently a CalPERS retired annuitant?
11
I understand that this is a part-time, temporary opportunity. Temporary staff works 20-25 hours per week not to exceed the maximum of 1000 hours per fiscal year.This position is not eligible for City benefits. Paid sick leave will be accrued in accordance with the Healthy Workplaces/Healthy Families Act of 2014 (Assembly Bill1522).
12
I have reviewed my application for this recruitment and confirm that my professional experience and employment history are current and accurate.
Required Question
Salary: $29.86 Hourly
Location : City Hall/PD - 525 Henrietta St Martinez, CA
Job Type: Temporary - Seasonal
Job Number: AA2026
Department: City Manager's Office
Division: City Manager's Office
Opening Date: 01/06/2026
Closing Date: 1/16/2026 11:59 PM Pacific
The City Clerk's Office is seeking an Administrative Records Clerk to provide administrative and records-management support to the public and City departments. This position performs key work related to claims processing and California Public Records Act (PRA) requests, supports general office operations, and provides day-to-day assistance to the City Clerk's Office.
Join a City committed to integrity, transparency, responsive public service, and respect for diversity, while helping build a welcoming and sustainable community.
WORK HOURS/WORK WEEK:Flexible hours up to 25 hours/week. Maximum of 1000 hours per fiscal year.
This unrepresented position is not eligible for City benefits.
Paid sick leave will be accrued in accordance with the Healthy Workplaces/Healthy Families Act of 2014 (Assembly Bill1522) (Does not apply to CalPERS Retired Annuitants).
City of Martinez invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.
Information for CalPERS Retired Annuitants
Candidates who move forward will need to successfully complete an online performance skills assessment (dates to be announced).
Representative Duties
- Serve as a primary point of contact in-person, by phone, and via email; respond to inquiries and route requests appropriately.
- Intake, log, coordinate, and process claims; track deadlines; prepare acknowledgments and related correspondence; maintain complete and accurate files.
- Intake and support PRA requests by tracking statutory deadlines, coordinating record searches with departments, preparing correspondence, and supporting production of records (including assisting with redactions as directed).
- Perform records management support including filing, indexing, scanning, retrieval, and retention tracking consistent with retention schedules and office standards.
- Provide administrative support such as document preparation, data entry, maintaining logs/trackers, and general clerical support.
- Provide basic accounting/clerical support such as processing invoices, purchase requests, and reimbursements; maintain related records and reconcile routine transactions as assigned.
- Use standard office software and specialized systems (including Laserfiche or similar) while maintaining confidentiality of sensitive and legally protected information.
Minimum Qualifications
- High school diploma or GED.
- Two (2) years of increasingly responsible administrative support experience, preferably including public-facing customer service and/or records-related work.
- Ability to manage multiple repeating deadlines and workflows; maintain accurate records; communicate clearly and tactfully with the public and staff; and work effectively with frequent interruptions.
- Experience processing claims and/or Public Records Act requests in a public agency setting.
- Knowledge of records management principles and retention practices.
- Knowledge of Laserfiche (or comparable document/records management systems).
Supplemental Information
SELECTION PROCESS:
Application Screening:
Applications, resumes, supplemental questionnaire and/ or other required documentation will be evaluated on a comparative basis. Those individuals whose materials best indicate possession of the stated requirements, may be invited to continue to the next step in the selection process.
SUPPLEMENTAL QUESTIONNAIRE:All applicants are required to complete the questionnaire. This questionnaire will be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position.
PERFORMANCE ASSESSMENT (eSkill Test)
Candidates who move forward will need to successfully complete an online performance skills assessment.
IMPORTANT DATES:
Closing date: January 16, 2026
Tentative Performance Assessment: January 22
Tentative Interviews: week of February 2, 2026
Supplemental Information:
DISABLED APPLICANTS: The Human Resources Division will make reasonable efforts in the examination process to accommodate disabled applicants. Please advise the Division of any special needs in advance of the examination.
VERIFICATION OF EMPLOYMENT ELIGIBILITY:
As mandated by the Immigration Reform and Control Act of 1986, all candidates offered employment after November 6, 1986, must provide written proof that establishes identity and eligibility to work in the United States. This is accomplished by completing the Employment Eligibility Verification Form (I-9) and producing acceptable documents including but not limited to, United States Passport; State-issued Driver's License; Social Security Card; Birth Certificate; other acceptable documents that establish identity and eligibility to work in the United States.
THE CITY OF MARTINEZ HAS ADOPTED ORDINANCE 1057 C.S. WHICH PROVIDES EMPLOYEES WITH A SMOKE-FREE WORKING ENVIRONMENT.
THE INFORMATION CONTAINED HEREIN IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE EITHER AN EXPRESSED OR AN IMPLIED CONTRACT. THE CITY OF MARTINEZ IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF DISABILITIES IN CONFORMANCE WITH THE AMERICANS WITH DISABILITIES ACT.
01
The purpose of this supplemental questionnaire is to provide applicants the opportunity to elaborate on their qualifications and to assist in assessing applicant's individual qualifications. Your responses to the supplemental questionnaire will be used to evaluate your relevant experience and training to determine which applicants will be invited to participate in the next step of the selection process. Although you may submit your resume or other additional information, such items may not be submitted in lieu of the questionnaire. DO NOT answer any of the questions by indicating "see attached resume." Also, please be concise limiting your responses to the information that is relevant to each question.
- I Understand
02
Do you possess at least two 2 years of increasingly responsible administrative support experience, preferably including public-facing customer service and/or records-related work?
- Yes
- No
03
Please select the areas you have working experience:
- Customer service via phone, email and in person
- Maintenance of hard copy/digital files
- Filing, copying and scanning
- Sort and distribute incoming mail
- Researching archives
- Processing of invoices
- Ordering supplies
04
Please indicate the software programs with which you have experience.
- Microsoft Word
- Microsoft Excel
- Laserfiche
- Microsoft Outlook
- Microsoft Teams/Sharepoint
05
Will you will available to work on site, during regular business City hours 8:00 am to 5:00 pm? (work days and work schedule will allow some flexibility).
- Yes
- No
06
Describe your experience serving as a primary point of contact for the public (in person, by phone, or email). How do you ensure professional, accurate, and courteous service, especially when handling sensitive or time-sensitive inquiries?
07
Do you have experience supporting Public Records Act requests, claims processing, or similar regulatory or compliance-driven work? If yes, please describe your role and responsibilities. Write N/A if you do not have experience in this area.
08
If you indicated experience supporting Public Records Act (PRA) requests in the previous question, please indicate the number of years of experience.
- No experience
- Less than 2 years of experience
- 2 or more years of experience
09
This position requires tracking multiple recurring deadlines (such as claims or PRA requests). Please describe a system or approach you have used to stay organized and ensure deadlines are met.
10
Are you currently a CalPERS retired annuitant?
- Yes
- No
11
I understand that this is a part-time, temporary opportunity. Temporary staff works 20-25 hours per week not to exceed the maximum of 1000 hours per fiscal year.This position is not eligible for City benefits. Paid sick leave will be accrued in accordance with the Healthy Workplaces/Healthy Families Act of 2014 (Assembly Bill1522).
- Yes
- No
12
I have reviewed my application for this recruitment and confirm that my professional experience and employment history are current and accurate.
- Yes
- No
Required Question