Job Details

Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Vision insurance

Job Title: Office Assistant/Medical Records and Billing

Company: Atlas Home Health Location: Napa, CA Job Type: Full-Time

Experience level: 3-5 years

Reports to: Administrator / CEO

Job Summary

Atlas Healthcare, LLC is seeking a reliable, detail-oriented Office Assistant to support daily administrative and clerical operations. This role plays a key part in ensuring the office runs smoothly, efficiently, and professionally. The Office Assistant will handle front desk duties, administrative coordination, basic bookkeeping, medical records + billing, scheduling, and general office support while delivering excellent customer service to clients, staff, and vendors.

The ideal candidate is highly organized, proactive, and comfortable managing multiple responsibilities in a fast-paced office environment.

About Us

Atlas Home Health is a California licensed provider of high-quality home caregiving and nursing services tailored to private clients and individuals with long-term disabilities in Napa, CA. We are committed to delivering exceptional, personalized care that promotes comfort, dignity, and independence. Our team is passionate about making a meaningful difference in the lives of others. Learn more at atlashomehealth.com.

What You'll Do / Responsibilities

Answer and route incoming phone calls; greet and assist clients and visitors professionally

Schedule appointments, meetings, and maintain calendars

Organize meetings, prepare materials, and take accurate meeting minutes when required

Maintain organized electronic and paper filing systems

Process incoming paperwork, make copies, scan, fax, and distribute documents

Sort and distribute incoming mail; prepare outgoing correspondence

Write and distribute emails, memos, and letters

Perform fast and accurate data entry into electronic systems

Maintain and manage EHR and medical records systems, accurately enter and update patient documentation, ensure HIPAA compliance, and support coordination between clinical, administrative, and billing functions

Address customer questions or concerns with professionalism and discretion

Support staff across departments with clerical and administrative tasks

Maintain confidentiality of company and client information at all times

Qualifications

High school diploma or GED required; some college, associate degree, or administrative training preferred

Previous experience in an administrative, clerical, office assistant, office coordinator, or similar role

Strong customer service skills with professional phone etiquette

Excellent verbal and written communication skills

Highly organized with strong time-management and prioritization abilities

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Google Workspace preferred

Familiarity with office equipment such as printers, scanners, fax machines

Strong attention to detail and accuracy in data entry and documentation

Ability to work independently, exercise sound judgment, and manage multiple tasks

Problem-solving mindset with the ability to remain calm under pressure

Perks & Benefits

Target Compensation: $30/hour DOE

Paid Time Off: 3 weeks PTO + California Sick Time

Health Benefits: Medical, dental, and vision coverage

Retirement: 401(k) plan with up to $1,000 annual employer match

Career Growth: Paid training, mentorship, and opportunities for advancement

Supportive Team: Work alongside a passionate, mission-driven group in a dynamic environment

Ready to Launch Your Career?

If you are ready to step into responsibility and grow with a mission-driven healthcare company, we would love to meet you. Apply here: Learn more at: atlashomehealth.com

Atlas Home Health is an equal opportunity employer.