Job Details

Event Administrative Assistant
Job Location: Napa, California
Job Type: Temporary (Maternity Leave Coverage)
Pay Rate: $25-$28/hour
Schedule: Monday - Friday; 8am-5pm
Description ofPosition: Do you have experience as an Administrative Assistant and enjoy supporting events? We are seeking a reliable and hands on Event Administrative Assistant to support event operations and administrative tasks. This is temporary assignment covering a maternity leave from late April through November. This role combines administrative support with hands on event coordination. You will assist with planning, setup, execution, and breakdown of events while ensuring all materials and logistics are handled efficiently.
This is a great opportunity for someone who enjoys a mix of office work and hands on event support in a dynamic environment. If you're organized, proactive, and enjoy being part of a successful events, consider applying.
Job Responsibilities:

• Provide administrative support for event planning and execution
• Generate reports, spreadsheets, and event-related documentation
• Attend meetings and record/distribute meeting minutes
• Prepare and assemble event materials (badges, agendas, seating charts, etc.)
• Assist with live and virtual meetings, conferences, and special events
• Track and manage event inventory, including ordering supplies
• Support logistics for conferences, trade shows, and exhibit booths
• Research venues and assist with event planning tasks
• Process invoices, payments, and shipping of event materials
• Pack, ship, and coordinate delivery of event supplies
• Set up and break down event materials on-site
• Maintain a professional and customer focused presence at all events

Description of Company: You will be supporting a well-established insurance company in Napa, California.
Experience Required:

• Previous administrative or event support experience preferred
• Strong organizational and multitasking skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Ability to lift up to 50 lbs and assist with event setup/breakdown
• Excellent communication and customer service skills
• Reliable, detail oriented, and able to work both independently and on a team

Similar Positions: Event Coordinator Administrative Coordinator Office Assistant Marketing Assistant
Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes."
For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:

• Stockton - (209) ###-####
• American Canyon - (707) ###-####
• Sonoma - (707) ###-####