Job Details

JOB DESCRIPTION

We are searching for an experienced Event Manager to join our team. In this role, you will be responsible for the leadership and ownership of the full-scale management of small to large-scale events, including user conferences, sales kickoffs, roadshows, incentives, and other corporate events. This position is well-versed in event management, including client management, venue management, production coordination, hotel room blocks, vendor management, and contract negotiation.

PRIMARY RESPONSIBILITIES

• Assume total responsibility and ownership in leading the planning and execution of all assigned events.
• Coordinate event management across all Departments, including Registration, Platform, Sponsorship, IS, Air, and Finance.
• Manage event budget, invoicing, schedules of payments and cost savings report.
• Oversee overall program agenda, ensuring communication across all internal and external teams.
• Oversee and manage event project plan/timeline.
• Lead and participate in client and internal meetings, including regular status meetings, pre-program walkthroughs, onsite meetings, and post-program debriefs.
• Drive client and internal team deliverables to meet timeline milestones.
• Manage all aspects of venue coordination, including meeting space allocation, meeting room set-up, diagrams, food & beverage, electrical, internet.
• Manage DMC and outside vendors, including Audio Visual, Production, Entertainment, IT/Internet, Photographer, Printer, Security, Shipping, Translation, Transportation.
• Coordinate content, graphic development and production of all program collateral (i.e. agenda, conference guide, program of events, etc.) and signage.
• Develop budgets, coordinate itineraries, and lead site inspections.

REQUIREMENTS

Qualifications

• Four-year college degree or related work experience.
• Minimum 3-5 years of experience in event management, meeting planning or hospitality.
• 1-2 years of experience with direct client management.

Travel Requirements

This position requires travel up to 50%