Job Details

A global investment firm is seeking a highly skilled and confident Executive Assistant to support two executives in the San Francisco office. This role requires an experienced EA who is comfortable partnering with senior leadership in a fast-paced finance environment.

The ideal candidate is proactive, highly organized, and able to manage competing priorities with discretion and sound judgment. This is a critical support role with high visibility and close interaction with leadership. The firm is working on a hybrid scheduled, 3 days in office (downtown SF) and 2 days remote.

Key Responsibilities

• Provide comprehensive executive support to executives
• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Arrange domestic and international travel, including detailed itineraries and logistics
• Serve as a gatekeeper and trusted partner, helping manage priorities and workflow
• Prepare materials, track action items, and support meeting follow-ups
• Coordinate with internal teams and external stakeholders as needed

Qualifications

• 5+ years of experience supporting senior executives, preferably within finance, investment management, or a similarly demanding environment
• Proven ability to work with senior leadership and manage up effectively
• Assertive, confident communication style with strong professional judgment
• Exceptional organizational skills and attention to detail
• Ability to thrive in a fast-paced, high-expectation setting
• High level of discretion and professionalism