Job Details
Administrative Assistant
2026-04-11 NorthBay Health Fairfield,CA
Description:
Education: Associates degree preferred.
Licensure/Certification: Maintains Notary Commission to perform notarizations for staff, patients, and physicians preferred.
Experience: Minimum 5 years as an Administrative Support Specialist or secretarial level experience. Healthcare experience preferred.
Skills: Required highly professional demeanor, appearance and experience and acumen.Excellent oral and written communication skills required. Experience in managing multiple priorities required. Advanced working knowledge of Microsoft Word, Outlook, Excel and PowerPoint. Proficient working knowledge of Microsoft Access and Adobe. Ability to type 60 words per minute. Ability to work independently on complex and confidential tasks. Ability to compose effective and accurate correspondence and minutes. This person must have excellent customer service skills, and to be able to work well with all levels of management and staff. The demands of this position require a person to work independently with minimal supervision while utilizing a high level of initiative, judgment and organization.
Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence.
Hours of Work: Monday through Friday. based on business need. Some nights and week-end hours are required in lieu of regular business hours when business needs require.
Compensation: $30.54 to $37 per hour based on years of experience doing the duties of the role.
About Us
Interpersonal Skills and Values
Demonstrates NorthBay Health's True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.
Why NorthBay Health
NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.
We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.
We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.
NorthBay Health Benefits Options
NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.
Compensation Structure
NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1-5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.
Remote Work Disclosure
NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.
Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.
Notice to Recruitment Agencies
NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.
More Information
Visit
NorthBay Health Careers for recruitment FAQs
and additional information.
At NorthBay Health, the Administrative Assistant performs administrative functions and supports additional duties as needed by the Corporate administrative office. Performs specific duties and assignments. Primary in support of the calendar for the CEO, Coordinates meetings, making all arrangements when requested and supports corporate initiatives as requested.
PRIMARY JOB DUTIES
- Manage the CEOs calendar, schedules meetings as requested
- Understands and supports established organization policies and procedures.
- Supports assigned meetings as requested including set-up and breakdown of conference rooms, minutes and transcriptions.
- Greets everyone with exemplary customer service skills, provides directions, answers questions, and obtains information to ensure great customer service.
- Answers telephone and directs calls appropriately.
- Orders and distributes office supplies.
- Performs clerical duties such as scanning, making copies and preparing documents.
- Provides other clerical support as requested.
- Manages multiple files, records and confidential phone lists.
- Maintain professional relationships and convey relevant information to other members of the health care team within facility and with applicable external agencies/organizations.
- Completes special projects and other duties as requested.
Education: Associates degree preferred.
Licensure/Certification: Maintains Notary Commission to perform notarizations for staff, patients, and physicians preferred.
Experience: Minimum 5 years as an Administrative Support Specialist or secretarial level experience. Healthcare experience preferred.
Skills: Required highly professional demeanor, appearance and experience and acumen.Excellent oral and written communication skills required. Experience in managing multiple priorities required. Advanced working knowledge of Microsoft Word, Outlook, Excel and PowerPoint. Proficient working knowledge of Microsoft Access and Adobe. Ability to type 60 words per minute. Ability to work independently on complex and confidential tasks. Ability to compose effective and accurate correspondence and minutes. This person must have excellent customer service skills, and to be able to work well with all levels of management and staff. The demands of this position require a person to work independently with minimal supervision while utilizing a high level of initiative, judgment and organization.
Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence.
Hours of Work: Monday through Friday. based on business need. Some nights and week-end hours are required in lieu of regular business hours when business needs require.
Compensation: $30.54 to $37 per hour based on years of experience doing the duties of the role.
About Us
Interpersonal Skills and Values
Demonstrates NorthBay Health's True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.
Why NorthBay Health
NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.
We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.
We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.
NorthBay Health Benefits Options
NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.
Compensation Structure
NorthBay Health uses a structured compensation framework. Staff-level positions use a step-based system (Steps 1-5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.
Remote Work Disclosure
NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.
Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.
Notice to Recruitment Agencies
NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.
More Information
Visit
NorthBay Health Careers for recruitment FAQs
and additional information.