Job Details

Position Title: Volunteer & Events Coordinator

Reports To: Director of Development & Marketing

Schedule: 32–40 hours per week (some evenings and weekends required for events)

Location: In Person at office in San Martin, CA

Position Summary:

The Volunteer & Events Coordinator supports Operation Freedom Paws' mission of "saving lives at both ends of the leash" by managing a strong, engaged volunteer program and coordinating impactful fundraising and community events. This role ensures volunteers are effectively recruited, trained, and supported while also assisting in the planning and execution of events that drive revenue, awareness, and community connection.

Key Responsibilities:

Volunteer Management

• Lead volunteer recruitment efforts to grow and sustain a strong, mission-aligned volunteer base
• Manage the full volunteer lifecycle, including applications, screening, onboarding, and placement
• Assign and schedule volunteers for events, programs, and ongoing organizational needs
• Coordinate and lead volunteer orientations and provide ongoing training and support
• Serve as the primary point of contact for all volunteer communications
• Develop and maintain consistent communication with volunteers through regular emails, updates, and newsletters
• Steward volunteers through ongoing engagement, recognition, and relationship-building to support retention
• Maintain accurate records of volunteer hours, participation, and engagement
• Coordinate and support all volunteer programs, including:
• Corporate volunteer groups (on-site service days and team-building experiences)
• Gardening club supporting facility upkeep
• Youth Board engagement and activities
• Identify and fill volunteer needs across programs, events, and facility support
• Ensure a positive, mission-driven volunteer experience that encourages long-term involvement
• Track and report on volunteer metrics, including recruitment, engagement, retention, and participation across events and programs

Event Coordination

• Support planning and execution of all OFP fundraising and community events, including the golf tournament, wine gala, and smaller community events
• Conduct venue research and assist with vendor coordination as needed
• Lead solicitation and tracking of in-kind donations, including auction and raffle items
• Assist with event logistics, timelines, and administrative coordination
• Coordinate décor, setup, and breakdown for events
• Manage attendee registration, tracking, and overall guest experience
• Provide on-site event management support to ensure smooth and successful execution

General Responsibilities

• Work closely with the Director of Development & Marketing to support fundraising goals and event strategy
• Collaborate with staff, volunteers, and community partners to enhance program and event success
• Provide additional administrative support as needed, including data entry, reporting, and general coordination tasks
• Represent Operation Freedom Paws in a professional and mission-driven manner at events and volunteer activities
• Assist with additional administrative tasks as needed

Requirements & Qualifications:

• 2–4 years of experience in volunteer coordination, event planning, nonprofit work, or a related field preferred
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Ability to work both independently and collaboratively in a small team environment
• Experience coordinating events, including logistics, vendors, and on-site execution
• Comfortable engaging with volunteers, donors, corporate partners, and community members
• Detail-oriented with strong administrative and follow-through skills
• Proficiency in Microsoft Office and Google Workspace; experience with CRM or donor databases (such as Little Green Light, GiveSmart, or similar) preferred
• Ability to lift and carry event materials and assist with event setup and breakdown
• Willingness to work occasional evenings and weekends for events and volunteer activities
• Passion for the mission of Operation Freedom Paws and commitment to supporting veterans, first responders, and individuals with disabilities