Job Details

Senior Accounting Specialist

Advance your accounting career and join the Sheriff's Office as a Senior Accounting Specialist!

Starting salary up to $38.81/hour ($81,001/year) and a competitive total compensation package!

Bring your fiscal knowledge and experience to the Sheriff's Office as a Senior Accounting Specialist. In this role, you will play a key part in reconciling the department's internal financial records. Senior Accounting Specialists support the Sheriff's Office's fiscal operations and may work in either the Accounting Unit or the Purchasing Unit, depending on organizational needs.

As a Sheriff's Office Senior Accounting Specialist, responsibilities may include:

• Reconciling bank statements and aligning internal financial records with the County Enterprise Financial System and Civil Case Management System
• Posting payments, preparing and verifying deposits, and ensuring timely processing of cash and check transactions
• Procuring goods through requisitions, including tracking fixed assets
• Monitoring a shared email inbox for correspondence from suppliers
• Preparing invoices, processing journal entries, issuing refunds, and following up on outstanding accounts
• Processing invoices for goods and services
• Maintaining supplier accounts through regular statement reconciliation
• Auditing payment documents and financial statements
• Reconciling deposits for submission to Treasury
• Coordinating staff travel arrangements and processing related reimbursements
• Tracking and reconciling monthly Cal-Card purchases and statements
• Maintaining purchasing, communications, and fleet spreadsheets in collaboration with administrative support staff
• Monitoring purchasing-related email and phone communications
• Issuing uniform chits and boot vouchers, and assisting with uniform distribution and specification updates

The ideal candidate will possess strong attention to detail, problem-solving skills, and many of the following:

• Interest in working within a law enforcement environment
• Strong organizational and time-management skills, with the ability to handle multiple priorities and shift focus as needed
• Bookkeeping or accounting experience, including knowledge of accounting principles, financial transactions, reconciliations, and fund accounting
• The ability to accurately prepare, maintain, audit, and reconcile financial records and transactions
• Strong analytical skills and a high level of comfort working with numbers and detail-oriented tasks
• Excellent communication and interpersonal skills, with the ability to interact professionally with staff, managers, vendors, and partners
• The ability to work independently while contributing to a collaborative team
• The ability to address competing priorities and provide exemplary customer service, while consistently shifting focus throughout the day
• Proficiency in Microsoft Office applications, including Excel and Outlook
• Experience with Oracle PeopleSoft Enterprise Financials or similar enterprise financial systems

Serving the community since 1850, the Sonoma County Sheriff's Office employs over 650 employees to protect and secure the half-million residents within the 1,768 square miles of Sonoma County. With more than 30 different highly trained and specialized units, you can be confident that a career with the Sonoma County Sheriff's Office will be anything but monotonous.

The Sheriff's Office policy is that all employees, civilian and law enforcement, are required to successfully complete a thorough background investigation prior to employment. This policy is imperative in order to keep the Sheriff's Office employees and the public safe, and to maintain high standards in the law enforcement and detention community.

What We Offer

Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including:

• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits - Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

Extra-Help Employment

Extra-help employees relieve or augment permanent staff. Temporary, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most employee benefits such as long-term disability insurance coverage, accrual of vacation, participation in the County retirement program, or eligibility to take promotional examinations. Temporary, extra-help employees are limited in their employment to a maximum of one calendar year. These employees must be off of work for three months before they can be re-employed on an extra help basis. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory.

This recruitment is being conducted to fill one full-time and one temporary, extra-help Senior Accounting Specialist position in the Sheriff's Office. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title for this position is Senior Account Clerk.

Application submissions require the Supplemental Questionnaire to be completed.

Minimum Qualifications

Education and Experience: Any combination of education, training, and experience which would likely provide the required knowledge and abilities. Normally, this would include completion of 12 semester units or 16 quarter units in accounting, record keeping, business math, or a closely related field; and one year of responsible full-time experience which includes the review, processing, and maintenance of fiscal transactions and accounts, or statistical data and records.

OR

Some coursework in accounting, record keeping, business math, or a closely related field, and two years of increasingly responsible full-time experience which includes the review, processing, and maintenance of fiscal transactions and accounts, or statistical data and records.

The position advertised on this announcement does not require possession of a valid California Driver's License.

Knowledge, Skills, and Abilities

Considerable knowledge of: methods, practices, and terminology used in financial and statistical clerical work, including working knowledge of costs and budgetary accounting principles, and double entry bookkeeping; government and departmental policies, regulations, and procedures in order to satisfactorily perform assigned account or statistical record keeping functions, resolve the related problems, or assess acceptability of work performance and procedures; department services, organization, and functions to proficiently plan, prioritize, coordinate, implement, direct, review, and perform work assigned to a clerical accounting section.

Working knowledge of: basic arithmetic to include addition, subtraction, multiplication, and division of whole numbers, fractions, decimals, and derivatives in order to count, calculate, balance, check, and adjust fiscal and/or statistical data; modern office methods and procedures; database, spreadsheet, and word processing applications.

Ability to: exercise judgment and technical skill in performing assigned duties without direct supervision; work with tabular detail such as codes, figures, and numbers; set up and revise account or statistical record keeping procedures and records; review, code, post, adjust, and summarize fiscal transactions or statistical data; maintain and reconcile control records; prepare final reports and statements; oversee the maintenance of financial and statistical records, and act as a subject matter resource to other workers; provide lead direction to other clerical accounting staff; make arithmetic computations rapidly and accurately; use and understand common database, spreadsheet