Job Details

Job Description and DutiesDSH-Napa General Services Department, currently has a full-time permanent vacancy for an Analyst I classification.The Analyst I assists Department of State Hospitals-Napa Budget/Contract Managers with departmental needs and ensures commodities purchased meet all guidelines set forth by governing rules and regulations. Acts as liaison between program management, supervisors, and Financial Services. Ensures specifications are within Department of General Services (DGS) guidelines and incorporates Small Business/Micro Business and Disabled Veteran Business Enterprises (SB/MB/DVBE) activity. Consults with management and employees regarding procurement issues/process, including training as needed. Attends procurement related classes to ensure compliance with DGS requirements. Presents findings to Supervisor I and procurement staff, and dissemination to appropriate areas. Ensures appropriateness of funding strip, vendor information via Fiscal, Budget Management's approval and procurement approach on purchase documents and amendments for the hospital. Evaluates and assures that the hospital's purchases conform to all applicable SAM and PAM rules and regulations, policies of the hospital, department and governmental agencies as well as State Licensing and Joint Commissions standards. Verifies SB/MB/DVBE eligibility and California Seller's Permit requirements as mandated in Senate Bill 1009 via California Board of Equalization's database.Additional responsibilites include requests and provides justification to the Executive Director for all purchases made with vendors who do not possess a California Seller's Permit for review and approval of purchase. Researches and locates SB/MB/DVBE bid opportunities for hospital-wide purchasing. Meets with new vendors for possible bid opportunities and invites more bid participation with SB/MB/DVBE vendors. Develops and maintains spreadsheets to capture expenditures on purchase contracts. Develops a tracking system to track all purchase contracts through the purchasing process, including the hospital's adherence to the Buy-Recycled Program, SB/MB/DVBE, Darfur and Drug Free compliance. Inputs expenditures in Fiscal database. Reviews and composes procurement related documents, forms and purchase estimates for DSH. Sets up and maintains procurement related files, supporting documents and other miscellaneous documents to provide justification for purchases. Performs HQ Procurement Checklist for each purchase order executed by DSH-Napa. Interfaces with Contracts staff in learning aspects of the day-to-day procurement functions. Provides assistance and back up to Contracts staff in the completion of daily tasks or special projects to support the department's efficiency, as needed. Provides training on aspects of the day-to-day procurement functions to other personnel involved in Procurement and Contract operations.To ensure your application will be considered for this recruitment, the following items are required:* An examination is required to obtain list eligibility in order to qualify for this job vacancy. Obtaining list eligibility is a separate process. You can view the requirements and take the examination by visiting the following link: Analyst I Examination* You must complete the STD. 678 Employment Application and include duties performed with Supervisor's name and Contact information. All experience and education relatable to this classification should be included to demonstrate how you meet the minimum qualifications for this position. Incomplete applications will not be considered.* A Statement of Qualications (SOQ) is required and must be submitted with your application (STD 678). Applications received without an appropriate SOQ based on the instructions below, will be rejected for being incomplete and will not be considered.* Attach a copy of proof of degree and transcripts if education is required to meet the minimum requirements. Foreign transcripts must be evaluated and submitted with application STD. 678.In accordance with CCR 249.3, this job control may be used to fill subsequent vacancies.You will find additional information about the job in the Duty Statement.Minimum RequirementsYou will find the Minimum Requirements in the Class Specification.* ANALYST IAdditional Documents* Job Application Package Checklist* Duty StatementPosition DetailsJob Code #:JC-518321Position #(s):480-545-5157-XXXWorking Title:Analyst I - ProcurementClassification:ANALYST I$3,861.00 - $4,839.00 A$4,181.00 - $5,233.00 B$5,014.00 - $6,276.00 CNew to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.# of Positions:1Work Location:Napa CountyTelework:In OfficeJob Type:Permanent, Full TimeFacility:Department of State Hospitals - NapaDepartment InformationFounded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.Effective July 1, 2025, state employees are subject to temporary salary reductions in exchange for Personal Leave Program (PLP) accruals.For additional information please visit Website: RequirementsA Statement of Qualifications (SOQ) is Required and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate SOQ based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the SOQ.The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing and must be typed, not more than two pages in length, must include the applicant's name in the header, and must clearly address the questions in numbered format.1. Please detail how your education, professional experience, and training equipped you with the knowledge and skills necessary to succeed as an Analyst I.2. Please emphasize how your previous experience makes you a strong candidate to work in the Procurement Department.Application InstructionsCompleted applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.Final Filing Date: 6/3/2026Who May ApplyIndividuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).How To ApplyComplete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to:Department of State HospitalsDepartment of State Hospitals - NapaAttn: Exams & Hiring Unit - M.E2100 Napa/Vallejo Hwy.Napa, CA 94558Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at:Department of State HospitalsDepartment of State Hospitals - NapaExams & Hiring Unit - M.E.2100 Napa/Vallejo Hwy.Napa, CA 9455807:00 AM - 04:00 PMRequired Application Package DocumentsThe following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:* Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.* Resume is optional. It may be included, but is not required.* Statement of Qualifications -A Statement of Qualifications (SOQ) Requirement aThe SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing and must be typed, not more than two pages in length, must include the applicant's name in the header, and must clearly address the questions in numbered format.1. Please detail how your education, professional experience, and training equipped you with the knowledge and skills necessary to succeed as an Analyst I.2. Please emphasize how your previous experience makes you a strong candidate to work in the Procurement Department.* Statement of Qualifications (SOQ)Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.BenefitsBenefit information may be obtained by visiting the California Department of Human Resources (CalHR) web site and to the California Public Employees Retirement System (CalPERS) web site for retirement and health benefit information.Other benefits include:* Free Parking* On-site childcare* Electric Vehicle charging stations* Beautiful walking trails and access to parks* On-site exercise facilityContact InformationThe Human Resources Contact is available to answer questions regarding the position or application process.Department Website: Resources Contact:Melissa Eilbracht(707) 253-5886melissa.eilbracht@dsh.ca.govPlease direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.EEO Contact:Tiffani Emerson-Morris(707) 312-6255tiffani.emersonmorris@dsh.ca.govCalifornia Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.Applicant SurveyPlease let us know how you learned about this career opportunity by taking the brief survey that follows: Recruitment SurveyDo not include any confidential information on any documents (i.e., application, resume, or transcripts) you submit for this job vacancy. Confidential information that should be excluded or removed from these documents include but is not limited to: Social Security Number (SSN), birthday and/or age, photos, student/other ID number, driver's license number (unless required), basis of eligibility, exam results, LEAP status, and marital status. Confidential information submitted via a CalCareers Account (electronic application) is automatically redacted upon submission.Equal Opportunity EmployerThe State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.